Principles for Open Access to Research Outputs at Melbourne

Position of University of Melbourne

  1. The University of Melbourne is committed to disseminating its research as widely as possible to improve the public good by accelerating the pace of discovery, encouraging innovation, enriching education, and stimulating the economy.
  2. Research outputs should be shared in a timely and accessible manner. This includes research outputs created by both academic staff and graduate researchers.*
  3. The University supports multiple pathways to open access, including:
    1. Depositing research outputs to repositories;
    2. Publishing in open access venues;
    3. Publishing in journals and with book publishers covered by institutional open access publishing agreements; or,
    4. Publishing under models that involve publishers transitioning from paywalls to open access, including Subscribe to Open models.
  4. The University discourages the payment of Article Processing Charges (APCs) to hybrid journals. Alternative open access pathways are preferred, as outlined above.
  5. The University strongly encourages and supports researchers to enact a rights retention clause when submitting research outputs for publication in order to ensure they retain full reuse rights over their research.
  6. The University recognises the contributions of graduate research theses to scholarly discourse and is committed to making research theses freely and openly available in a timely manner.*

* The University recognises that open access will not be appropriate in all circumstances, for example where disclosure obligations or restrictions exist due to ethical, privacy, cultural, regulatory, or legal reasons. Researchers should consider relevant policies, including the Aboriginal and Torres Strait Islander Cultural Heritage Policy (MPF1289), the Intellectual Property Policy (MPF1320), the Research Data Management Policy (MPF1242), as well as relevant research contracts with collaborators or funders.

Expectations of researchers

  1. Researchers are encouraged to include a rights retention clause in their manuscript when submitting a journal article or conference paper for peer review and publication in a venue that does not, by default, allow the published version (Version of Record) to be made open access with a Creative Commons Attribution (CC BY) licence. The following rights retention statement may be used:

    "For the purposes of open access, the author has applied a Creative Commons Attribution (CC BY) licence to any Author Accepted Manuscript version arising from this submission."
  1. Researchers are expected by the University to make their peer-reviewed journal articles and peer-reviewed conference papers open access immediately upon publication through one of the supported pathways:
    1. Deposit an Author Accepted Manuscript in an institutional repository, general repository, or subject repository when you have published behind a paywall in a subscription journal;
    2. Publish in an open access journal;
    3. Publish in a journal where the APC is fully waived under an institutional open access publishing agreement; or
    4. Publish in a journal that is transitioning from subscription to open access without APCs (Subscribe to Open).
  2. Researchers should apply a Creative Commons Attribution (CC BY) licence to their research outputs where appropriate, as endorsed by the Australian Research Council (ARC) and the National Health and Medical Research Council (NHMRC). Where this licence cannot be applied, researchers should select the least restrictive licensing option that is appropriate for governing the future use of their research.
  3. Graduate researchers are expected to make their research thesis publicly available via the University’s institutional repository unless otherwise agreed with the University, and to make their thesis available within the University via the repository in all but exceptional cases. Note that the University’s right to publish and share a thesis is irrevocable and cannot be overridden by a private publication agreement.
  4. The University acknowledges and values the breadth in types of research outputs and encourages researchers to make them open access where possible. This includes books, book chapters and non-traditional research outputs. The University recognises there are challenges associated with making such research output types accessible, due to the variety of forms these can take and issues such as copyright. Support and guidance on all forms of open scholarship are available via the Library.
  5. As under Research Data Management Policy (MPF1242), researchers are encouraged to publish research data and records to disciplinary, institutional, or other established repositories to allow reuse by other researchers and maximise the value of research, unless prevented by ethical or legal obligations.
  6. As under Research Integrity and Misconduct Policy (MPF1318), researchers must foster transparency in research publication where appropriate, including through practices such as preregistering research plans or protocols.
  7. Researchers are encouraged to share preprints in reputable preprint servers or repositories, using open licensing, to facilitate early access to research.

Responsibilities of University of Melbourne

  1. The University will provide the infrastructure and associated support necessary to increase the openness of research outputs via repositories.
  2. The University will pursue institutional open access publishing agreements with a focus on long term sustainability and equity.
  3. The University will support scholar-led and community-developed open access initiatives in order to support a diverse scholarly communications ecosystem.
  4. The University will provide training and guidance to support researchers to adopt open research practices.

Further information

More information on open access can be found on the Open Scholarship website, where open access pathways are covered on our Open Access Publishing and Repository Open Access pages. A full glossary of terms relating to open access can be found on our Definitions page.

Further guidance on rights retention can be found on our What Is Rights Retention? page.

The Principles for Open Access to Research Outputs at Melbourne were last updated on 25 July 2023, following endorsement by University Executive and Academic Board.