Add Research Outputs to Find an Expert

The Research Outputs team can assist University of Melbourne researchers with adding research outputs to Elements for display on Find an Expert, Researcher Dashboard, and their ORCID profile. A curriculum vitae or detailed list of research outputs will greatly improve the team's ability to assist you, these can be provided using the ServiceNow request form, or by contacting the Research Outputs team by email.

CV Deposit ServiceNow Request Form

Note: To add non-traditional (a.k.a., artistic or practice-based) research outputs, we need a detailed description of the NTRO, a research statement, and supporting evidence. Details of these requirements and the NTRO submission form are available below.

If your non-traditional output is not intended to be ERA-eligible, please see the instructions for manually adding a new output to Elements.

What is an NTRO?

Non-traditional research outputs include:

• Visual art works
• Creative writing
• Films
• Performances
• Recordings
• Music composition
• Building and design projects
• Curated exhibitions.

To be considered a research output, the NTRO must meet the University’s definition of research:

The creation of new knowledge and/or the use of existing knowledge in a new and creative way to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it is new and creative.

Submit your NTRO

Minimum Requirements for Submission

A meaningful description of the work

This should include information such as:

• Title
• Author
• Medium
• and where applicable, dates, dimensions, duration, publisher and location.

For portfolio outputs (NTROs made up of a number of smaller outputs, such as a group of journalistic articles published in a newspaper across a year), please include information that describes the portfolio overall, rather than each individual component.

If your Faculty requires the use of division specific labels (such as 'standard' or 'major' to describe a work), these can be selected on the NTRO submission form.

A research statement

A 250-word research statement to cover the research background, contribution and significance of the output (a detailed description is available below).

Evidence of the output

A complete copy or rendering of the actual work is essential. This might involve providing:

• Scanned or digital copy of a musical score or textual work
• Media files for a film or recording.

In cases where this is not possible, a clear visual representation of the work can be used. This might include:

• Photographs of an installed artwork
• Scan of an exhibition catalogue
• Additional evidence, including promotional material.

If you do not have a complete copy of rendering of the actual work, the University Digitisation Centre (UDC) may be able to assist you. Get in touch at digitisation-enquiries@unimelb.edu.au to discuss your requirements prior to booking from their range of self-service equipment.

For portfolio outputs (NTROs made up of a number of smaller outputs, such as a group of journalistic articles published in a newspaper across a year), please include a copy or rendering of each component part.

Evidence of excellence (Optional)

Please provide copies of, or links to, documentation of how the output has been received by the critical community and your peers.

Such evidence might include:

• Citations or references by others
• Reviews and media coverage
• Inclusion in teaching syllabus
• Awards or prizes
• Forming part of a successful funding application/project.

This is in lieu of the peer review process undertaken for traditional research outputs.

Research Statement Guide

A research statement is required to demonstrate how your work meets the University’s definition of research. It must be no more than 2000 characters including spaces (around 250 words) and cannot contain any embedded links.  It must be structured in 3 sections:

Research background

Briefly describe the aim of the research output, its context, and how it relates to the Field of Research.

Some possible prompts include:

• What research question does the output endeavour to answer?
• In what field, discipline, or tradition does it exist?
• What is its aim, purpose, or intent?
• What is the gap in knowledge it addresses?

Research Contribution

Demonstrate the innovation or originality of this output, and how it brings new knowledge to the field.

Some possible prompts are:

• What new knowledge or innovation does this output represent?
• How did the research transform existing practices or methodologies?
• What did the work achieve?
• What new concepts were revealed through the work?

Research significance

Provide evidence of the excellence of this output. This can be demonstrated through citations/references by others, reviews, media coverage and/or promotion, awards or prizes, forming part of a successful funding application/project, etc.

Some possible prompts include:

• Which voices from the critical community testify to the output's excellence?
• How can the reception of the output by your peers, scholarly/critical community, or the public be verified?
• Has the output been reviewed in the media, or won prestigious awards or prizes?

The Research Outputs team will review the information provided and create an Elements record of your output, allowing a description of the work to appear on your Find an Expert profile

To add evidence of output or excellence to an existing NTRO submission, please select ‘General question’, list the title of the NTRO and attach your files using the paper clip.

The NTRO Submission Form file size limit is 30mb. To add files larger than 30mb, use the Share files with OneDrive KBA (Windows), or the Share files using CloudStor KBA (Windows/Mac) and paste your link(s) to the ‘Links of Evidence’ section.

Note: To add your research outputs to Find an Expert manually, a range of guides are available on the tools page.