Minerva-Access

Minerva Access contains research output from University of Melbourne staff and students, includes theses and research publications.

From 16 August 2019, PhD, Doctorate and Masters Research theses are submitted via TES.

General

  • What is Minerva Access?

    Minerva Access is the University’s Institutional Repository. It aims to collect, preserve, and showcase the intellectual output of staff and students of the University of Melbourne for a global audience. Increasingly funders are also requiring deposit of research output from grants to be deposited in an Institutional Repository and Minerva Access provides this service.

  • What material does Minerva Access hold and what can be deposited?

    To be eligible to submit to the Minerva Access, depositors must be staff or students of the University of Melbourne community at time of publication, submission or reporting. Contributions may include researchers external to the University, if they are co-authoring with University of Melbourne authors or are affiliated with the University at the time of publication.
    The following materials are accepted:

    • Journal articles – refereed, non-refereed, editorials, book reviews, letter, etc;
    • Conference papers – refereed, non-refereed, accepted abstracts, poster sessions
    • Books and book chapters from commercial, non-commercial, society and University publishers;
    • Theses:  Graduate Research and Minor Coursework Theses;
    • University publications such as books, working and discussion papers, government submissions, research reports and inaugural lectures;
    • Creative works;
    • Research data sets [including, but not limited to, statistics and surveys associated with or supplementary to research publications] may be included

    Minerva Access will collect, but suppress access to material in the following circumstances:

    • data and output collection and reporting purposes eg ERA.
    • if the publisher requires it
    • if the work has been embargoed by an authorized University university officer, such as your thesis supervisor
    • if requested by the author
  • How do I register as a Guest?

    Guest registration is available for anyone who is not a member of the University of Melbourne and who wants to take advantage of the save and export features of the "My Account" service. To register, click on the My Account\Register as Guest link, provide a valid email address and respond to emailed instructions as directed.

  • How do I link to material in Minerva Access?

    There are times when you need to link to a specific resource or collection in Minerva Access from an external source.

    The recommended method for linking is:

    Using a Handle/URL : All Minerva-Access records display a Handle/URL both in the URI field. These handles differ from the links which appear in your browser's location bar and are designed to be used as persistent, long-term, links to the resource. Here is the link from a record with a handle: http://hdl.handle.net/11343/39592

    Persistent links are also available for the browseable communities and collections of records, such as for the School of Population Health, at https://minerva-access.unimelb.edu.au/handle/11343/248.

  • Can I find out how many times my material has been downloaded around the world?

    Minerva Access provides usage statistics for each item in the Repository as well as each Collection and Sub-Collection. See the foot of each relevant page and click on the Statistics icon/link to see data on the number of times each record etc has been viewed and the number of items any associated fulltext PDF has been downloaded. This data is available by month and by year.

  • What is my My Account?

    Login to My Account as a member of the University with your username and password to deposit your publications or theses into Minerva Access. University and Guest users will also be able to save and export search results to the major bibliographic software packages via the My Account feature.

  • I have found a thesis in Minerva Access that is restricted, can I access it?

    If the thesis is under an embargo period then you cannot access the thesis.

    If the thesis is restricted to University of Melbourne staff and students or it is simply permanently restricted (i.e there is no embargo end date), then you can access a digital copy of the thesis through submitting a request to the University of Melbourne’s Reading Room.

    Not all University of Melbourne theses are digitised, for information on how to access print theses see our Thesis Collection information page.

Submitting material - Research Publications

  • What is the Minerva Access agreement?

    As part of the process for submitting material to be made openly available from Minerva Access you will be asked to indicate that you own copyright in the output and/or that you have the permission of the publisher [e.g via their author rights policy] or owners of other 3rd party copyright in your material.

  • What do I need to know about file formats, sizes and naming?

    The preferred formats for Minerva Access are PDF (text), MP3 (audio), JPEG (images) MP4 (video). Files must not contain encryption or other access limitations (i.e. no password protection or digital signatures). Other formats (including avi, bmp, doc, docx, dvi, htm, html, j2k, jp2, m4v, mov, mpeg, png, ppt, rtf, tif, tiff, txt, wav, wma, xls) are accepted in the deposit process, but the Minerva Access team may need to convert these to supported formats for delivery purposes.

    Files below 100MB are recommended for ease of download. If you have larger files, please supply them to the Minerva Access team via The University of Melbourne’s supported file sharing and cloud storage platform, CloudStor.

    The filename should include no spaces, appropriate alpha-numeric combinations, and no commas or symbols, except for – [hyphens] or _ [underscore].

  • What if I have supplementary materials?

    If supplementary materials - like audio, video and spread sheets - are part of your research output , you can submit them as supplementary files during the online deposit process. Digital preservation best practices typically recommend including multimedia content as supplementary files, rather than embedding multimedia in PDFs. Depositors should upload them as part of the deposit process, and provide a description of each supplementary file in the abstract of the work.

  • What are my responsibilities if I have an ARC or NHMRC grant?

    For more information on meeting the requirements for the ARC and NHMRC Open Access policies see the Open Access & Compliance with Funder Mandates page.

Submitting Your Thesis - Honours and Masters Coursework, and Higher Doctorate

  • Which version of my thesis must be deposited?

    The final version of the thesis which has been examined [with any required amendments/revisions as approved by the Chair of Examiners] must be deposited.

    You may also need to provide a second, "redacted", copy of the thesis to allow for public access if, for example, your thesis includes third party copyright material for which you have not secured permission to make available online. This may also be the case if your thesis includes sensitive or confidential information. See also My thesis in the Library for information about redaction and your thesis.

  • How do I prepare my files?

    The preferred formats for Minerva Access are PDF (text), MP3 (audio), JPEG (images) MP4 (video). Files must not contain encryption or other access limitations (i.e. no password protection or digital signatures). Other formats (including avi, bmp, doc, docx, dvi, htm, html, j2k, jp2, m4v, mov, mpeg, png, ppt, rtf, tif, tiff, txt, wav, wma, xls) are accepted in the deposit process, but the Minerva Access team may need to convert these to supported formats for delivery purposes.

    For the thesis component, combine your work into one file, if possible. Supplementary materials such as multimedia and spreadsheets that are part of your research output, but not the thesis component, can be additionally uploaded as separate files during the deposit process. Please indicate if these need to be restricted.

    Files below 100MB are recommended for ease of download. If you have larger files, please supply them to the Minerva Access team via The University of Melbourne’s supported file sharing and cloud storage platform, CloudStor.

    The filename should include no spaces, appropriate alpha-numeric combinations, and no commas or symbols, except for – [hyphens] or _ [underscore].

    Ensure your file does not include your signature, e.g. on the declaration page, as this can be harvested by Google and appear in Google images.

  • What if I have multimedia files associated with my thesis?

    If supplementary materials - like audio, video and spread sheets - are part of your research output , you can submit them as supplementary files during the online deposit process. Digital preservation best practices typically recommend including multimedia content as supplementary files, rather than embedding multimedia in PDFs. Depositors should upload them as part of the deposit process, and provide a description of each supplementary file in the abstract of the work.

  • Will my thesis be made available on Open Access?

    Details on the University’s policy on public access to your thesis, including terms under which you can embargo your work, are available at the Graduate Research Examinations Office page at My thesis in the Library

  • How will the Graduate Research Examinations Office know that I have deposited my digital copy so that I can graduate?

    After the thesis has been deposited, the Graduate Research Examinations Office is notified so that an award can be made.

  • How can I change access to my work in the Repository?

    If circumstances have changed since you deposited your work, please contact minerva-access@unimelb.edu.au to change access at any time. For example you might want open access to your restricted thesis after all copyright conditions have been met.

  • What changes can I make to my records in Minerva Access?

    Contact us at minerva-access@unimelb.edu.au to change personal details, email address or access conditions (with approval of your Supervisor).

  • Is there a permanent way of linking to my thesis on Minerva Access?

    Once your work is deposited on Minerva Access, has been checked and posted by the Approver, the email you receive will contain the permanent URL/handle which is provided for citing and linking purposes. See also “How do I link to material in Minerva Access” above.

  • What happens after I have completed the deposit of my digital copy?

    Repository staff will let you know deposit has been successful and will inform the Graduate Research Examinations Office. See My thesis in the Library for more detail.

  • How long will it be before my submitted thesis appears in Minerva Access?

    The record for your thesis should be available within two working days of submission.

  • How visible will the details of my thesis be for a global audience?

    The record of your thesis will be available via Minerva Access, the University’s enterprise search engine, the Library catalogue, the National Library’s “Trove” database, Google, Google Scholar and other Internet search engines.

  • I want more detailed information on Copyright and the Repository. Where can I look for help and advice?

    The University’s Copyright Office maintains information about Copyright law as it applies to research publication generally and theses specifically. Copyright Office covers issues around 3rd party copyright including seeking permission from owners to use in online material, exemptions available under the Act and how the Act is used to provide external users with access to library materials, both print and digital.