Archival materials

Formatting citations and references to archival material

The format for in text citations is (Author, date).

Where there is no author, use the title or collection name.

The format for the reference list is:

Author, A.A. (Date YYYY, M D). Title [OR description of item in square brackets] [Accession number]. Collection Name (Unit Number, Item Number), Holding institution, Location.

see the examples below for specific item types.

Periodicals (journals, magazines, newspapers)

In-text citation example

In her role as president June Factor kept a number of records on the case (Liberty Victoria,1993).

Reference list example

Liberty Victoria (1993-2000). Whistleblowers (Newspaper articles). [2003.0028] Papers of June Factor and Liberty Victoria (Unit 0009, UMA-ITE-2003002800213), University of Melbourne Archives, Melbourne, VIC, Australia.

Scrapbook

In-text citation example

A press clipping from Le Monde demonstrates this popularity (Editions de l'Oiseau-Lyre, 1930).

Reference list example

Editions de l'Oiseau-Lyre. (1927-1933). Scrapbook of press clippings. [2016.0017] Press Clippings (Unit 0004, UMA-ITE-2016001700010), University of Melbourne Archives, Melbourne, VIC, Australia.

Correspondence

In-text citation example

The early response by other women to her autobiography was overwhelmingly positive (D'Aprano, 1977).

Reference list example

D'Aprano, Z.F. (1977-2001). Correspondence to Zelda D’Aprano from women responding to her autobiography. [2004.0047] Papers of Zelda Fay D'Aprano, Unit 0001, UMA-IT-000014185, University of Melbourne Archives, Melbourne, VIC, Australia.

Images (referred to in the text)

In-text citation example

... photographs of many of the people he met in his travels, including Mr Sandow (Dickson, 1894).

Reference list example

Dickson, R.W. (1894). [Sandow, No. 1]. [1978.0117] Papers of Raynes Waite Adrian Dickson (Unit 0017, UMA-ITE-1978011700002), University of Melbourne Archives, Melbourne, VIC, Australia.

In-text citation example

... much of the anti-war activism at the Army Barracks was documented by Ellis (1983).

Reference list example

Ellis, J.B. (1983). Rocket at the People for Nuclear Disarmament (PND) rally at the Watsonia Army Barracks, 1983. [1999.0081] Photographic negatives and proof sheets taken by John Ellis (Unit 0003, UMA-ITE-1999008100692), University of Melbourne Archives, Melbourne, VIC, Australia.

Minutebooks

In-text citation example

... as demonstrated in the minutes of the January meeting (Victorian Trades Hall Council, January 12, 1937).

Reference list example

Victorian Trades Hall Council (1935, March 21-1938, January 13). Minute book 1935. [1978.0082] Consolidated Records of the Victorian Trades Hall Council (Unit 0434, UMA-ITE-1978008200015), University of Melbourne Archives, Melbourne, VIC, Australia.

Objects

In-text citation example

... demonstrated in the making of smaller decorative objects (United Tinsmiths and Japanners Society of Victoria, n.d.)

Reference list example

United Tinsmiths, Ironworkers and Japanners Society of Victoria. (n.d.). Armour plated glove, [1978.0080] Records of United Tinsmiths, Ironworkers and Japanners Society of Victoria, Unit 0002, UMA-IT-000029702. University of Melbourne Archives, Melbourne, VIC, Australia.

Records

In-text citation example

... in surprising numbers on Garredu (Bright Family, 1835).

Reference list example

Bright Family. (1829-1837). Slave Records taken from the Plantation Books of Meylersfield and Garredu. [1980.0075] Papers of the Bright Family (Unit 0185, UMA-ITE-1980007502957), University of Melbourne Archives, Melbourne, VIC, Australia.

Audiovisual material

In-text citation example

... where he demonstrated a larrikin spirit not seen later in Parliament (Fraser, 1935).

Reference list example

Fraser, J.N. (c.1925-1939). [Fraser, Malcolm: Reel No. 32 : Home Movie]. [2020.0010] Home Movies of Malcolm Fraser from the National Film and Sound Archive (UMA-ITE-2020001000014), University of Melbourne Archives Melbourne, VIC, Australia.