Collection Development Process

Library materials are acquired through individual purchase, approval plans, standing orders, deposit and donation. Cooperative purchases through consortiums are increasingly common for the acquisition of electronic resources. Electronic resources are also acquired from publishers as "packages" (that is, sets of electronic resources, such as journals, representing the complete output of the publisher).

Overall collection development and management is the responsibility of the Collection Development and Analysis Team in Research and Collections.

Selection is principally undertaken by academic staff and discipline and liaison librarians to ensure that material is relevant to the University's learning and research needs.  Library staff in the Collection Development and Analysis Team ensure that material is not duplicated and that acquisitions are coordinated and managed in the most cost effective manner across the entire Library system.

Requests for new journal subscriptions generally emanate from academic staff. Because these are on-going commitments, the Library negotiates with the relevant faculty or graduate school before new journal titles are purchased to ensure that there are sufficient funds available.

The first priority for the acquisitions budget is the provision of access to texts prescribed for courses offered by the university.  Arrangements are in place to ensure reading list material is comprehensively acquired in a timely fashion. Copies are supplied according to a formula for multiple copies.  Electronic texts are purchased if available in acceptable models of use and formats.

Individual libraries develop collections principally within the subject scope of their specific disciplines.  However, libraries may acquire material which falls outside their main discipline(s) in teaching and/or research.  Collection individual development frameworks should define collection boundaries, and seek to minimise duplication with other libraries, particularly those on the Parkville campus.