Last stages of the major repository works on level 3 of the Baillieu Library

With the return of the McLaren collection this week, one of the last tasks associated with the major repository works initiated 12 months ago has been completed. This project has been a major undertaking, and the Client Services Team is grateful for the support and patience of our researchers during the disruptions.

Works included: the relocation of most of the collections held on level 3 to offsite (CAVAL in Bundoora), where they were boxed according to size, inventoried and then returned. The design, acquisition and installation of specialized shelving to non-standard design. The allocation of shelf locations and the updating of the catalogue Sierra.

At the same time, we organized the digitisation of almost 3,000 University of Melbourne theses, the archival processing of Special Collections manuscript material and the new cataloguing of over 14,000 items from the McLaren collection; a further 2,000 items from other collections were either catalogued or corrected.

Major collections affected were McLaren, AX, MUP, Nicholson and Vaughan.

The project works have compressed the collections on level 3 to under half of their original storage footprint, allowing new or more heavily used materials to be moved in. By adding the shelf and box location for every item, retrieval is now streamlined and quicker. We can also now compare the catalogue entries for each of the collections against the complete boxed item listing, thereby identifying missing items.

Like all large projects, there are some outstanding tasks remaining and these are associated with allocation of shelf locations for some collections and updating the catalogue, Sierra. The Client Services Team is working on these tasks and expects to have finally completed them all by the end of the year.

Feel free to contact the Client Services Team if you would like to know more about this project or have any questions.

Images: General views of the new shelving layout in the level 3 repository showing the boxed collections.

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