Principles for de-accession

These principles guide the physical disposal of items withdrawn from the Library's collections in a manner that is transparent and acceptable to the University community. It recognises that some withdrawn material may still be of value to individuals, to the University community and to other institutions.

Categories of material suitable for disposal

  • Published material which is mutilated, badly damaged or worn out.
  • Particular formats which are replaced by formats more suitable for access or preservation.
  • Books and serials in hard copy that are replicated by digital formats with trusted perpetual access.
  • Superseded published material which is acquired only for the currency of its information and has been replaced by more current information.
  • Duplicated published material which consists of additional copies that are no longer required.
  • Deposit and exchange material, acquired under formal arrangements, which may be discarded under the terms of the arrangements.
  • Material which falls outside the Library Collection Development Policy and the scope of the individual discipline or special collection policies.
  • Material received by donation which will be disposed of within the terms of the donation.
  • Original physical material that has been format shifted to an electronic copy and stored in the University of Melbourne collection at an accepted preservation standard

Methods of disposal

  • Recycling
  • Sale of material, with funds raised to be returned to the Library's Materials Vote.
  • Offer to University of Melbourne Faculties / Schools and their staff and students, or to other libraries or institutions.
  • Offer outright to a recognised charity.

Authority to dispose of material

  • Discipline Librarians and Collections staff have the authority to dispose of material in accordance with these principles.
  • Approval must be sought from the Library's Collections Committee for disposal of last copies.
  • The process for de-accessioning all material will comply with the Library’s formal procedures for updating records in the catalogue, the National Union Catalogue and, where applicable, the University’s asset register.