Borrowing from the Collection

Archives and Special Collections materials cannot be borrowed by individuals but are available for use by appointment in the Baillieu Library Reading Room. However, we welcome requests from museums and galleries to borrow items for short term exhibition. Requests should be received 6 months prior to the commencement date of the exhibition. Loans are administered by the Collections Management team.

  • Preparing your loan request

    Borrowers are encouraged to conduct research to select items for loan. During this research phase we recommend recording all data such as reference numbers, call numbers, author, title, dates, and page openings to help identify your requested items.

    Search the collections or contact us for more information.

  • What to include
    • A formal letter of request from the director of your institution to: Angeletta Leggio, Associate Director, Special Collections and University Archivist
    • A completed ASC Request for loan form
    • A current facilities report for your institution. If your organisation does not have a facilities report please complete the ASC Facilities Report Template
  • Submitting your request

    Email the above documents to

  • Assessing your request

    Your request will be acknowledged by your allocated ASC loan coordinator.

    Loans are subject to approval following assessment, and confirmation that borrowers can meet the loan conditions.

    Assessment may take up to 4 weeks.

  • Further information and documents